How to create an electronic signature and e-sign your documents for free (5 methods)

In the dynamic realm of document management, the process of utilizing electronic signatures can often pose challenges, depending on the array of software tools at your disposal. The landscape of electronic signatures entails diverse prerequisites, and in this comprehensive guide, we will navigate through various strategies to e-sign your documents effectively.

Whether you are a seasoned e-signature user or a newcomer to this technology, understanding the advantages of electronic signatures is crucial. As the prevalence of e-signatures continues to rise, industry analysts predict a remarkable 25% growth in the e-signature market over the next decade.

Now, let's delve into some of the prevalent methods for electronic signatures available today:

1. Not sure about electronic signatures?

If you're already familiar with electronic signatures, feel free to skip this section.

If you're new to e-signing, you might be wondering why you should opt for digital signatures over handwritten ones. What are the benefits of electronic signatures?

The use of electronic signatures is becoming increasingly common, with many analysts predicting a potential 25% growth in the e-signature market over the next decade.

Below, you'll find a list of the most common signing methods in use today.

2. Draw and scan

The most straightforward approach to creating a digital signature involves the traditional act of signing your name with a pen, capturing it with a photo, and transferring it to a digital platform. While this method is simple and convenient, it comes with its set of drawbacks, such as reduced security compared to dedicated software solutions. To enhance security, consider combining this method with online signing tools like PandaDoc, ensuring ultra-personalized and legally binding documents.

Pros

• Utilizes an authentic, handwritten signature.
• Presents a natural and professional appearance.
• Automatically unique and personalized.

Cons

• Less secure than alternative methods.
• Lacks a digital ID or certificate for authenticity.
• Requires a digitization tool (scanner or smartphone).
• Challenging for signing PDFs with certain software.

How to do it:

1- Write your name on white paper with a ballpoint pen (preferably black or blue ink).

2- Capture the signature image using a smartphone, tablet, or scanner.

3- Use digital tools to crop and refine the signature.

4- Convert the signature to PNG format for digital use.

5- Apply the signature to documents, combining it with online signing tools for added security.

3. Use free online signing tools

For a rapid and uncomplicated e-signing experience, free online tools are widely available. These tools typically enable users to draw or type their signature and download the image in a ready-to-use PNG format. CreateMySignature, a recommended tool for this method, facilitates easy signature image creation.

Pros

• Fast, easy, simple, and free.
• No scanning or digitization process required.
• The received file is usually reusable.

Cons

• Some tools may require sign-up (SignDif does not).
• Additional steps may be needed to link your online signature to the document.

How to do it:

1- Download the SignDif app.

2- Create your digital signature: You can draw your signature, upload the image, or create it using the camera.

3- Select the file you want to sign.

4- Choose the signature.

5- Save the signed document.

4.Use Microsoft Word

Microsoft Word, a longstanding document creation suite, remains a preferred choice for many despite its challenges in the e-signing process. While Word offers e-signing capabilities, creating secure signatures may pose complexities. Integration with e-signing apps like PandaDoc enhances the signing experience.

Pros

• Familiar software for all users.
• E-signing available in the Word desktop app.
• Integration with e-signing apps for improved functionality.

Cons

• Creating secure signatures can be intricate.
• Word's digital certificate feature is complex.
• Costs associated with digital certificates.
• Free signing method (Word for web) lacks robust security.
• Multi-signer situations require additional work.

How to do it:

1- Place the cursor where you want the signature line in your Word document.

2- Navigate to the Insert tab, select "Text," then choose "Signature List" and "Microsoft Office Signature Line."

3- Complete signature details and preferences in the setup box.

4- Right-click on the signature box to upload an existing signature, draw a new one, or type a printed version.

5. Preview (Mac)

Preview on Mac offers a simple and efficient method for signing PDF documents. While this approach relies on a PNG-friendly signature, it streamlines the signing process using your trackpad or built-in camera.

Pros:

• Fast and straightforward.
• Integrated into the operating system.

Cons:

• Potential issues if the camera captures a poor image.
• Challenging to export a signature from Preview for use in other apps.
• Limited tools for substantial changes to PDFs.

How to do it:

1- Follow instructions to create a signature using Preview on your Mac.

2- Open the PDF document in Preview.

3- Use the Sign button to add your signature to the document.

4- Drag your signature image over the signature line and use the text tool to add the date (if needed).

5- Save the document to preserve the signature.

6. App Sign (formerly SignDif)

SignDif, a pioneering force in the electronic document space, introduces Sign PDF Documents, an intuitive signing program with drag-and-drop functionality similar to other modern e-signing software. It not only facilitates fast signing but also offers robust PDF editing capabilities.

Pros:

• Powerful PDF editing tools integrated into the platform.
• Swift signing solution and workflow.
• Part of the Acrobat online suite.

Cons:

• Unintuitive workflow compared to other options.
• Lack of from-scratch document creation tools.
• Account required.

How to do it:

1- Begin by uploading your document to SignDif app using the Upload button.

2- You dont need to log in, its free.

3- Scroll to the page where you want to place your signature and click the Add signature button.

4- Enter your name by typing, drawing, or uploading a signature image.

5- After signing, click "Save." The signature will appear in the sidebar.

6- Drag and drop your signature onto the document.

When finished, click Download to obtain the signed copy or request additional e-signatures.

In conclusion, mastering electronic signatures involves selecting the method that aligns with your security, convenience, and legal requirements. Each approach has its merits, and understanding their nuances empowers you to navigate the evolving landscape of digital document management effortlessly.